The StaffScheduleCare Recruiting and Onboarding system will assist your managers posting a job through to onboarding new staff.
By adding the SSC Applicant Centre link to your website applicants will have access to view job positions that are available and apply.
Managers or HR can create job postings for one new hire or multiple new hires from one posting. The job posting can include rate, hours per week, salary and additional information. The manager may include a summary, key responsibilities and required skills. Questions can be asked at the time of applying that can also be rated.
The system will rate the applicants for best fit so managers can see at a glance which applicants to contact.
Once the manage selects an applicant, an interview request with dates/times can be sent to the applicant to select from. Post interview notes can be stored with the applicant.
Job Offers can be sent to the applicant along with a job offer document(s). When the applicant accepts the position, the manager can start the onboarding process.
The Onboarding Group associated with the posting will automatically send the required onboarding documents. The system allows the manager to set the time line required to complete the documents/tasks required. The applicant receives the documents in the Applicant Centre.
A completion date is provided beside each document. From here the applicant can complete the documents and upload them. The system will track the onboarding completed percent by the responses received from the applicant.
When the manager is ready to onboard the new hire, they will complete the onboarding process. The new hire is now added into the StaffScheduleCare database with the information the new hire provided. From the Onboarding screen the manager completes remaining internal information.
The new employee can be assigned to a Master line, update the Active Schedule, and assigned group settings. The new hire receives an email with their StaffScheduleCare Employee Self Service log in information.
There are elements of the Recruiting and Onboarding system that can be defined ahead of time as part of configuring the system.
Skills Make sure to update HCM with the skills you will be looking for to fill your positions. The skills required are part of the Profile-based Criteria configuration. Your applicants will be asked to provide their skills using a drop-down list. These skills will be defined under the main menu Configuration topic.
Profile-based Criteria Defines what is requires, such as education, skills, experience and certificates, for the positions within your organization. This will be configured in the Profile-based Criteria. You may create all of these and save them you may create all of these and save them to be used when creating a posting. Once these have been defined create the Profile-based Criteria in the system.
Custom Criteria The Custom Criteria option allows for asking questions that are outside the position requirements. Once these have been defined create the Custom Criteria in the system.
Onboarding Documentation If you have certain documentations that must be communicated, either for review only or returned signed, you may setup an Onboarding Group to send these to the applicants. Once these have defined and documents created, created the Onboarding Groups in the system. These documents should be saved as PDF's.
Job Category For grouping purposes, you can create categories to assign job postings to. An example of this might be Nursing or Dietary. Other options could be by union or full time / part time / Casual.
Job Offers The system has the option to send a document with a job offer. Having the job offers done ahead of time will have them ready when sending your job offers out. These documents should be saved in a location that the managers can access when they need to upload them to send out. These documents should be saved as PDF's.
Interview documents If your facility has documents to be given to an applicant before an interview, create these ahead of time and saved where the managers have access. When they are sending an Interview Request to an applicant, they will be able to attach them to the request. These documents should be saved as PDF's.
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