The Welcome menu was designed to keep you the employee, up to date on company news and allow you to follow the progress of your Time Off and Shift Exchange requests.
After logging in to the software with your Username & Password you will be launched right onto the Welcome menu (default setting). If this default setting is not configured, you would simply click the Welcome menu main heading.
The Welcome menu will appear with the employee’s name in the centre, next to the day and date. The default set of widgets will appear as shown below:
▪To view your Unread Messages, click on the number beside it which will take you to the Discussions page.
▪To follow-up on your Time Off Requests, click the number beside it.
▪To view your Shift Exchange Request, read the Unprocessed or Pending by clicking on the corresponding number.
Understanding the Welcome Menu
The Welcome menu is broken down into three sections and is user definable.
1.In this example (above) the bottom displays widgets include the Time Off Requests, Time Card Exceptions and Shift Exchanges.
2.The top of the screen may include the Company Logo or a general welcome message to the staff.
3.The middle of the screen is the Bulletin Board and may include notices for upcoming events or company news, i.e., Training Schedule reminder.
You may adjust the size of the panels by moving the grey divider bar up or down.
Click and hold on the bar, then drag it up or down until you have the view you would like. This setting will be saved for the next time you log in.
Shift Exchanges & Time Off Requests
Each time you make a Time Off or Shift Exchange Request it is posted to your Welcome menu so you can follow its approval progress. The number beside the Unprocessed or Pending indicates how many Shift Exchanges or Time Off Requests you have that you have not read yet.
The history of Shift Exchange Requests, however, can be seen by the Requestor by clicking on the number beside Unprocessed or Pending.
Clicking on the number of Unprocessed or Pending requests will take you to the appropriate requests screen.
In our example below, clicking on the 1 Unprocessed or Pending in the Shift Exchange widget, took the employee to the Shift Exchange Requests menu. From here, the employee can view the details of the Shift Exchange Request and either Accept or Deny.
In the centre left section of the Welcome menu, you may find corporate bulletins:
When you click on the paper image it will open on screen for you to read (see example below).
Click the X exit option to close the bulletin.
Tool Bar Options Menu
The Welcome menu provides different functions by means of icons found under the Employee header on the left side panel.
Question Mark (Help Manual)
When you click on the Question Mark you will be redirected to the StaffScheduleCare Online Manual. Depending on where you are in the software when the manual will be opened to that section.
In the example below we are on the Welcome menu, clicked Help, the manual is opened to the Welcome menu.
Bell (Report Processing)
When reports are being generated or a process is running the Bell icon will rock side to side with a red circle to indicate one of these actions are in motion.
Power (Log out)
Click this icon to log out of the system.
To change such options as localization and password, click on the Profile icon.
The menu options available will depend on the security access of your login.
This indicates user's settings preference. This user is set to Canada. Click on the flag to change your localization for language etc.
Allows you to set how the Time and Hours will be represented in the system.
Drop Down Display Configuration
Here you may select how the drop-down lists appear.
Display by changes seeing just the code (i.e., Department code 11005) or seeing the description as well. (i.e., 11005 Dietary)
Sort by options allow you to select in what order the information is displayed).
Should the need arise that you would like to change your password, you may do so using the Change Password option.
▪In the pop-up menu enter your new password.
The Password Strength level is based on the level set by the facility.
You may change how the screens within StaffScheduleCare are displayed.
You have the choice of either a light background or dark background.
Click on the circle icon to make your selection.